Family & Friends eMail Template Sample (Cruising Confirmation)

​

While the eMail invitation may appear to be lengthy and rigid, do be mindful this also results from our personal past and our experiences with family and friends.

<Insert Name(s)>,

We look forward to having you onboard M/V Soul Mates!

Accept this email as confirmation that we have reserved our calendars and look forward to having you onboard from <Day, Date> – <Day, Date>. We will be meeting you at <Specific Location Name & Address> at <Specific Time> (and dropping you off at if it differs from the pick-up location <Specific Location Name & Address> roughly at <Specific Time>).

In preparation, be advised…

• We will be closely monitoring the local weather and alter plans as deemed necessary for safety purposes (meeting location and/or time).
• Jacques is the only Captain onboard. Whether itinerary changes, for concern to other vessels, safety reasons and/or our vessel protection whatever he says, goes! It’s nothing personal, so please do not take offense.
• Our conversations will be limited whether during departure, underway (usually due to crab traps or heavy traffic), anchorage, mooring ball and/or arrival will be between the Captain and First Mate via wireless headsets. It’s nothing personal, so please do not take offense but we must remain focused.
• We prefer our guests not to assist us during our departure, anchorage, mooring ball and/or arrival unless otherwise asked. Remain seated and keep passageways clear.
• Trash collects quickly and requires additional storage space as it’s only disposed of at the marina. Only bring what is necessary, preferably unpackaged.
• We use bottled water for coffee, cooking and drinking purposes.
• While underway or moving whenever you’re outside, life jackets must be worn for safety purposes.
• Before our journey commences, a vessel tour and safety overview will be provided.
• We are not equipped for fishing, tubing or water skiing.
• Join and participate at your own risk.
• Board at your own risk.

We kindly ask…

• Bring your preferred drinks, meals and snacks.
• Do not bring unaccounted or uninvited guests.
• Do not bring sprays onboard as these tend to ruin fiberglass.
• During fueling that all doors, potholes and windows be closed.
• Only flush the toilet paper as provided! Anything else will cause a backup mess, clog and costly damage.
• Once onboard, shoes are not permitted inside or outside. If you require your feet to be covered, please bring socks.
• Plan to pick up the tab when dining out.
• We do have the necessary adult size life jackets onboard. Parents are requested to fit and bring their child(rens) youth USCG life jackets with them.
• Storage space is very limited, for a couple invited to stay onboard we suggest a soft duffle bag for your belongings. Attire onboard is beach casual.
• Water tank storage is limited and consumption should be conservative. When showering, rinse, turn off water, lather (water off) and rinse.
• Overnight guests please strip your bed and leave linens by the washer machine onboard.

Good to know…

• Galley is equipped with most creature comfort appliances you would find at home.
• Guest stateroom has no TV. You’re welcome to watch TV in the salon. Otherwise, bring a good reading book.
• Heads offer general supplies of toothpaste, body wash, shampoo and conditioner. Feel free to bring your own preferred products.
• Unless we’re tied marina electricity power, not all appliances may be operated at once.
• We provide beach and shower towels.
• We are equipped with indoor and outdoor seating.

For your familiarity with Nautical Vocabulary you’ll hear us use…

• Aft or Stern = Back/Rear of the Vessel
• Anchor Alarm = Anchor or Vessel is Dragging Outside of Set Parameters
• Anchor Set = Affixed to Floor Bottom
• Bow or Forward = Front of the Vessel
• Bridle = Shock Absorber Used at Anchorage
• Deck = Floor
• Dinghy or Tender = Smaller Vessel
• Fenders = Vessels Exterior Attachable Bumper Guards
• Flybridge = Exterior Driving Area
• Galley = Kitchen
• Head = Bathroom
• Helm = Driving Seat
• Lazarett = Aft Below Deck Storage Area
• Lines = Ropes
• Marriage Savers = Wireless Headsets to Communicate (Departure, Anchorage, Mooring Ball and/or Arrival)
• Pilothouse = Interior Driving Area
• Port = Left Side of the Vessel
• Salon/Saloon = Living Room
• Starboard = Right Side of the Vessel
• Stateroom = Bedrooms

We look forward to seeing you soon.